Free DEA Controlled Substance Inventory Form: Initial And Biennial
The DEA asks a pharmacy for an inventory of every controlled substance on hand on the day it starts, then a new one at least every two years: the biennial inventory (21 CFR 1304.11(b) and (c)). It is kept at the pharmacy, in writing (21 CFR 1304.11(a)).
Schedule II goes on its own pages, because its inventories and records are kept apart from every other record (21 CFR 1304.04(h)). In an opened container, Schedule II is counted exactly; Schedules III to V may be estimated unless the container holds more than 1,000 tablets or capsules (21 CFR 1304.11(e)(6)).
What Is On It
- Pharmacy name and address, and DEA registration number
- Initial, biennial or newly scheduled drug; opening or close of business
- Drug, strength, dosage form, NDC and schedule
- Units per container, full containers and opened containers
- Total units on hand
- Expired or damaged stock awaiting disposal, with the reason it is held
When You Reach For It
- The initial inventory, on the day the pharmacy starts. With nothing on hand, record that fact (21 CFR 1304.11(b)).
- The biennial inventory, at least every two years after (21 CFR 1304.11(c)).
- The day a drug you stock is first added to a schedule (21 CFR 1304.11(d)).
How often to count, and how long to keep a sheet, are answered on the count sheets hub. Every sheet prints the federal rules it relies on in its own footer, each with its 21 CFR citation. Your state board of pharmacy may require more.
More Sheets
- Destruction & Disposal Log — Each time stock is destroyed on site, sent to a reverse distributor, or returned.
- All Six Sheets In One PDF — When you are setting up the whole controlled substance binder at once.
- Editable Log Spreadsheet — When the math is the part that goes wrong.
The Counting Is The Easy Half
NarcCount works out what you should have from records you already keep, by NDC. See NarcCount for US pharmacies or read the Florida inventory guide.