Free Controlled Substance Count And Reconciliation Sheet
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This is the sheet for the reconciliation itself: every controlled substance you hold, what the records say you should have, what you counted, and the difference.
The last column, the cause of each variance, is the one an inspector reads: a variance with a written cause shows a pharmacy that investigated.
What Is On It
- Drug, strength, form, NDC and DEA schedule
- Expected on hand (from the perpetual log)
- Counted
- Variance
- Cause, and the corrective action taken
- Counted by, with the signature and the date
When You Reach For It
- Your own reconciliation counts, as often as your pharmacy and your state ask for them.
- After a suspected discrepancy, as the record of the recount.
- Whenever a new drug enters the cabinet and needs an opening balance.
How often to count, and how long to keep a sheet, are answered on the count sheets hub. Every sheet prints the federal rules it relies on in its own footer, each with its 21 CFR citation. Your state board of pharmacy may require more.
More Sheets
- DEA Inventory Form (Initial And Biennial) — For the initial inventory, the biennial inventory, and a newly scheduled drug.
- Destruction & Disposal Log — Each time stock is destroyed on site, sent to a reverse distributor, or returned.
- All Six Sheets In One PDF — When you are setting up the whole controlled substance binder at once.
The Counting Is The Easy Half
NarcCount works out what you should have from records you already keep, by NDC. See NarcCount for US pharmacies or read the Florida inventory guide.