Free Shift-Change Narcotic Count Sheet
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A shift-change count pins down the moment custody moves. It turns "when did this go missing?" into a question with an answer.
There is a variance column, not a check box: a sheet that can only record agreement trains staff to make it agree.
What Is On It
- Drug, strength, NDC and DEA schedule
- Expected on hand
- Physical count
- Variance
- Explanation, where there is one
- Counted by, with the signature and the time
When You Reach For It
- Every handover where responsibility for the controlled substance cabinet changes hands.
- Opening and closing, in a pharmacy that counts daily.
- Any time a key is passed to somebody who was not on the previous count.
How often to count, and how long to keep a sheet, are answered on the count sheets hub. Every sheet prints the federal rules it relies on in its own footer, each with its 21 CFR citation. Your state board of pharmacy may require more.
More Sheets
- Physical Count & Reconciliation Sheet — At every reconciliation count you schedule.
- DEA Inventory Form (Initial And Biennial) — For the initial inventory, the biennial inventory, and a newly scheduled drug.
- Destruction & Disposal Log — Each time stock is destroyed on site, sent to a reverse distributor, or returned.
The Counting Is The Easy Half
NarcCount works out what you should have from records you already keep, by NDC. See NarcCount for US pharmacies or read the Florida inventory guide.